Privacy Policy

Our contact details

Name: Lambrook LPTC Uniform Shop

E-mail: uniform.shop@lambrookschool.co.uk

What type of information we hold

We currently collect and process the following information:

For Parents completing second hand uniform orders

Name, Email Address, Mobile Number, Child’s Name

Where payment is being made by invoice/bill to parents we may collect additional information to enable this.

For Parent Volunteers

Name, Email Address, Mobile Number

How we get the information and why we have it

Most of the personal information we process is provided to us directly by users of Lambrook Second Hand Uniform Shop for one of the following reasons:

For Parents completing second hand uniform orders

To allow us to process an order for you and provide information and updates related to that order.

With your consent, to allow us to provide information about news, updates and events that relate to the Lambrook Second Hand Uniform Shop.

For Parent Volunteers

To allow us to create admin accounts so that you are able to access information to complete your volunteer activities.

Under the General Data Protection Regulation (GDPR), the lawful basis we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting uniform.shop@lambrookschool.co.uk

(b) We have a contractual obligation.

(d) We have a legitimate interest.

What we do with the information we have

We may share this information with:

For Parents completing second hand uniform orders

We will share information parents provide to complete an order with volunteers and school staff in relation to processing of your order. We will only do this once you have started the order process. Parents will be able to use their online account to review a list of orders that they have previously placed.

How and where we store your information

Your personal information will be stored securely in electronic form on our secure servers. We have in place appropriate technical and security measures to prevent personal information from being accidentally lost or used and accessed in an unauthorised way. Our secure servers are protected via a firewall or on secure order management systems located in the UK.

We limit access to your personal information to those who have a genuine need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

How long we keep your information

We will only use and store personal information for as long as it is required for the purposes for which it was collected. The criteria we use for determining retention periods for personal information is based on: legislative requirements; the purpose for which we hold the data and guidance issued by relevant regulatory authorities. We review our data retention periods for personal information on an annual basis. Personal information that we no longer need is securely disposed of and/or anonymised so individuals can no longer be identified from it.

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your information in certain circumstances.

Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us using the details below if you wish to make a request

Email: uniform.shop@lambrookschool.co.uk